HR Advisor

Job description

This is a really exciting opportunity for someone ready to step up to Advisor level.

Reporting into the Senior HR Business Partner, you will be working across UM, a media agency built around clients and delivering an amazing Product, Culture and with real Momentum. You will also be working with the EMEA team for Mediabrands. Your client group will be approximately 250 based in our London Office.

As the first point of contact for all employees in your group you will act as an advisor to these areas providing solutions to HR-related issues. Along with the business as usual responsibilities, there is huge scope to be involved in exciting projects including D&I, wellbeing, acquisitions and innovative training programmes.

The HR team currently comprises of 20 people: the HR Director, EMEA, HR Director UK & Ireland, 10 HR generalists (including 2 HR assistants) a Reward Manager, GDPR Project Manager, 2 L&D Managers and 4 Talent Attraction Specialists.

Starters & Leavers:
 Ensure passport documentation is taken on employees’ first day and kept in their HR file.
 Manage tracking of probations. Ensure managers are notified of probation review dates and manage extensions to probationary periods.
 Responsibility for sending probationary period confirmation emails/letters.
 Responsible for confirming leave details with leavers and sending confirmation letters.
 Conduct exit interviews and produce quarterly management reports on the findings.

 Coordinate new starter inductions – HR, finance, IT etc.
 Jointly responsible (with the other HR Advisors) for presenting and the administration of the monthly On-boarding Day. This includes, presenting throughout the day, booking relevant rooms, organising catering, confirming presenters on a monthly basis and keeping the presentations accurate and relevant.
 Attend the monthly On-boarding Day to ensure the running order is kept to time and the event runs smoothly.
 Conduct HR inductions for all new starters.
 Check and approve the weekly starters & leavers spreadsheet
 Responsible for organising six week catch ups for new starters to ensure they have settled into the new role and feel supported in their working environment

Employee Relations:
 Proactively keep up to date with current legislation and best practice.
 Provide advice and guidance to line managers on employee relations and employment law issues where appropriate, escalating matters to HRBPs where necessary.
 Confidently handle basic ER issues such as maternity leave, short and long term sickness absence, flexible working requests, probation extensions, etc. including writing confirmation and follow up letters.
 Main contact for absence management system and process queries.
 Keep accurate records on employees’ right to work for immigration purposes, including keeping the HR Immigration spreadsheet up to date.
 Assist HR generalists with checking and monitoring visas during the annual immigration audit.

Compensation & Benefits:
 Assist HRBP’s and Reward Manager in final checking of monthly payroll reports.
 Work with the Reward Manager to provide data to relevant leaders for salary reviews.
 Work with HRBP to guide leadership team on salary review recommendations, using benchmarking data.
 Assist with preparation of benchmarking data.

Learning & Development:
 Work in partnership with the HRBP’s and L&D Manager to undertake training needs analysis, identifying and advising on suitable training and development solutions as required and sourcing appropriate courses through external training providers
 Ensure our internal system FLITE Learning is updated with all training courses booked and attended.
 Send out internal PR and advertisements of upcoming courses.
 Responsible for ensuring all employees are enrolled in and have completed Code of Conduct training.

Performance Management:
 Support and guide both managers and employees in the performance management process ensuring clear goals and objectives which are aligned to the overall business strategy are in place for all employees and all employees have an annual appraisal recorded on the system.
 Provide systems training and support to managers and employees.
 Run reports from the performance management system, FLITE, when needed including goal setting, training needs and appraisals.
 Assist the HRBPs in ensuring performance cycle deadlines are met and liaise with employees and managers to ensure they are aware of the correct process.

 Work in partnership with hiring managers and the talent acquisition team to add value to the recruitment and selection process for your business units.
 Promote Early Careers Offering to Managers and advise on best entry level route for their recruitment needs.
 Apprentices
 Support the talent acquisition team on the coordination of the entry level assessment days

 Assist with HR projects such as wellbeing, diversity and inclusion, interns and apprenticeships, employee engagement survey, reporting and analysis.

 Previous experience in a HR role (ideally a generalist role).
 Good working knowledge of Microsoft Office especially Word, Excel and PowerPoint.
 Good working knowledge of HR Information Systems (e.g. PeopleSoft) is highly advantageous.
 Previous experience in providing advice and guidance to line managers on employee relations issues

 Passionate about a career in HR.
 Solutions orientated with natural problem solving skills.
 Confident interacting with people at all levels of seniority.
 Patience and strong communication skills.
 Honest and open.
 Proactive and curious; always looking to improve the status quo.
 Exceptional eye for detail, rigour and process.
 Highly organised, efficient and able to multi-task.
 Driven – enjoys a challenge, being busy and works well on their own initiative.
 High regard for confidentiality.
 Must work calmly under pressure.
 Flexible and adaptable; willing to roll sleeves up and get stuck in, not afraid of change.
 Collaborative.

The Package

We guarantee that your career with us will be varied and exciting. Every day in this fast paced environment presents a different challenge and if you work smart and are the best at what you do, your time here will produce endless possibilities for your future.

You will get our support in developing your skills at every step of your career journey with us. Your manager will help you create a tailored career path and through our in-house experts, and online performance management and learning and development tool, you will have access to a wide range of internal and external courses. In addition to this there are always plenty of internal sessions on the latest developments in the industry, e-learning courses, bite-size learning sessions and on the job training and development.

We aim to provide all of our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency both in the UK and globally.

When you join us, we want to make sure you feel valued – and that you are rewarded for your fantastic work. So we also offer a range of benefits:

 25 days annual leave. In addition to your annual holiday entitlement, the office usually closes between Christmas & New Year
 Additional holiday for long service
 Group Income Protection (after 2 years’ service)
 Life Assurance
 Private Medical Insurance
 Group Personal Pension Plan with matched contributions from 3-6%
 Core Hours (Mon-Thurs, flexible start/finish times)
 Early finish Fridays
 Generous Maternity & Paternity Pay
 Wellbeing programme, including subsidised massages
 Paid time off for Volunteering
 Independent mortgage advice
 Financial education
 Employee Assistance Programme
 Interest free season ticket loan
 Free breakfast
 Subsidised Café
 Free eye tests
 Regular Bar Night
 Retail discounts
 Flexible benefits including Dental, Travel insurance, Ride2Work, GymFlex and many more!

The manner in which IPG Mediabrands processes your personal data is set out in the eRecruitment Privacy Notice. By submitting your data you are stating that you have read and understand how your personal information will be used and processed by IPG Mediabrands.

The Agency

IPG Mediabrands EMEA


We are IPG Mediabrands, a new world agency group designed with dynamic marketing at its core. We are 12,000 marketing communication, media and technology specialists in over 130 countries. We are a diverse group of innovators, technologists, designers, scientists, musicians, strategists, buyers, thinkers, planners and mathematicians that are committed to building new solutions for the world’s top brands.

The IPG Mediabrands EMEA umbrella includes agencies such as UM, Initiative, the Reprise Network and its roster of speciality services including Orion, Rapport, MAGNA and Cadreon, plus many others. In EMEA we manage and invest over £3 billion for some of the largest companies and employ over 3,400 people across EMEA.

Our vision is to be the most progressive network that accelerates growth for our clients, people and business. The faster we grow, and the stronger our individual agencies become, we know that, more than ever, there is a need for us to integrate. That requires a common culture to ensure we can leverage our combined talent, skill and experience. We need to be open to new and different ways of thinking, open to learning new things and expanding our skillsets, open to people from different backgrounds and open to experimenting, testing, and doing things differently. So we created OPEN – our common culture and mind-set across Mediabrands UK & Ireland. We’ve identified three key values that will to enable us to set ourselves apart and allow us to become the most progressive agency network: inclusion, entrepreneurialism and adaptability. All three are key to our OPEN culture thriving.

We pride ourselves in being an equal opportunities employer and diversity and inclusion is at the heart of what we believe in. IPG Mediabrands are committed to increasing the diversity of our workforce and welcome applications regardless of gender identity, race, sexual orientation, disability, age, religion or belief.