HR Coordinator

Job description

ABOUT THE ROLE

The HR Coordinator will support the regional HR team - HR Director, the Senior L&D Manager and the Talent Analytics and Project Manager. The team oversees 21 markets in the EMEA region. In this role you will be supporting the EMEA HR strategy and initiatives across the region. It is important to build strong trusted relationships with the various HR Partners in the markets and possess sensitivity to working with cultural differences. You will be expected to harness the power of technology to further support learning and retention of information. The main function of the role will be to support the team in administrative duties including project management, reporting, acting as the Super User for EMEA HR systems, organising and recording training activities, scheduling calls/meetings and supporting the team with ad hoc requests.


KEY TASKS AND RESPONSIBILITIES

Analytics & Reporting:
Support the Talent Analytics and Project Manager by running reports, collating data and presentation materials for the quarterly HR Analytics Dashboard.
Support the markets with ensuring data quality and timeliness in HR-Link (our HR database)
Pull out ad-hoc reports for the EMEA markets based on market’s needs.
Track various compliance trainings are being completed by given deadlines. This includes reporting on any issues with the system and supporting the markets with training, tracking and queries related to the systems or the initiative.

Project Coordination:
Support the management of projects for the EMEA HR team e.g. Mobility, Critical Talent, Compensation, GDPR, Diversity & Inclusion, Employee Survey and L&D activities; Manager Blueprint Training, Craft Skills training, Code of Conduct , etc.
Maintain central resources for EMEA HR activities such as training, benchmarking, digital training, key contact lists, etc.
Maintain the EMEA HR Wiki with resources for the HR population to stay connected and work better together.
Independently manage projects by ensuring deadlines of others are met, proactively providing project plans, updates, materials, information and ensuring those individuals are supported.
Identifying solutions or finding better ways to approach a project to improve results.

FLITE Talent Management System
Key contact for system queries. This includes running reports, resolving issues and managing list of FLITE SuperUsers in the markets.
Support rollout of FLITE in the markets.
Create training materials, guides etc.

L&D
Maintain the FLITE Learning training database and accountability metrics around attendance, quality and relevance scores, goal delivery, etc. via regular reporting.
Work with the global FLITE development team to drive continuing improvements of the system.
Provide data to supplement reporting to the wider business demonstrating return on investment.
Manage tracking an input of data training records for all digital first training programmes.
Printing and organisation of training materials for EMEA trainings where needed.

GENERAL SUPPORT
 Schedule calls with markets for the team
 Design presentations for EMEA calls
 Maintain org charts and contacts lists
 Provide salary letters /admin for EMEA markets
 Ad-hoc support to the EMEA HR team


ABOUT YOU
We are seeking a personable, well organised candidate who is passionate about HR. You will be willing to jump into any new project and can manage the demands of changing priorities. You have the capability to independently manage HR technology and systems, run reports and be able to evaluate the data and information you are working with. You look for new ways to improve how things are done and influence others.

Experience:
Previous administration experience is essential
Experience in an HR role is strongly desirable and passion about a career in HR is a must
Keen interest in working across multiple European countries. Fluency in other European Languages advantageous but not essential.
Degree level or equivalent in a related subject advantageous.
Excellent working knowledge of Microsoft Office especially Word, Excel and PowerPoint.
Excellent working knowledge of an HR Information System (e.g. PeopleSoft)

Competencies:
An eye for detail, rigour and process.
Analytical with the ability to work with statistical data.
Solutions orientated with natural problem solving skills.
Patience and strong communication skills.
Honest and open.
Proactive and curious; always looking to improve your technical skills and the status quo.
Highly organised, methodical, efficient and able to multi-task.
High regard for confidentiality.
Must work calmly under pressure.
Flexible and adaptable; willing to roll sleeves up and get stuck in, not afraid of change.
Collaborative.
Self-driven
Open to feedback

The Package

THE PERKS
We guarantee that your career with us will be varied and exciting. Every day in this fast paced environment presents a different challenge and if you work smart and are the best at what you do, your time here will produce endless possibilities for your future.

You will get our support in developing your skills at every step of your career journey with us. Your manager will help you create a tailored career path and through our in-house experts, and online performance management and learning and development tool, you will have access to a wide range of internal and external courses. In addition to this there are always plenty of internal sessions on the latest developments in the industry, e-learning courses, bite-size learning sessions and on the job training and development.

We aim to provide all of our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency both in the UK and globally. When you join us, we want to make sure you feel valued – and that you are rewarded for your fantastic work. So we also offer a range of benefits:

- 25 days annual leave. In addition to your annual holiday entitlement, the office usually closes between Christmas & New Year
- Additional holiday for long service
- Group Income Protection (after 2 years’ service)
- Life Assurance
- Private Medical Insurance or Health Cash Plan (dependent on level)
- Group Personal Pension Plan with matched contributions from 3-6%
- Core Hours (Mon-Thurs, flexible start/finish times)
- Early finish Fridays
- Generous Maternity & Paternity Pay
- Wellbeing programme, including subsidised monthly massages
- Paid time off for Volunteering
- Independent mortgage advice
- Financial education
- Employee Assistance Programme
- Interest free season ticket loan
- Free breakfast
- Subsidised Café
- Free eye tests
- Regular Bar Night
- Retail discounts
- Flexible benefits including Dental, Travel insurance, Ride2Work, GymFlex and many more!

The Agency

WHO WE ARE

We are IPG Mediabrands, a new world agency group designed with dynamic marketing at its core. We are 10,000 marketing communication, media and technology specialists in over 130 countries. We are a diverse group of innovators, technologists, designers, scientists, musicians, strategists, buyers, thinkers, planners and mathematicians that are committed to building new solutions for the world’s top brands.

The IPG Mediabrands EMEA umbrella includes agencies such as UM, Initiative, the Reprise Digital Network and its roster of speciality services including Orion, Rapport, MAGNA and Cadreon, plus many others. In EMEA we manage and invest over £3 billion for some of the largest companies and employ over 3,400 people across EMEA.

We are dynamic, empowered and entrepreneurial.

We pride ourselves in being an equal opportunities employer and diversity and inclusion is at the heart of what we believe in. IPG Mediabrands are committed to increasing the diversity of our workforce and welcome applications regardless of gender identity, race, sexual orientation, disability, age, religion or belief.