Project Co-ordinator

Job description

What will I be doing? Administrative: •Ensuring ‘working Files’ are created for each client job on our internal system. •Liaising with show organisers to ensure all vital documents such as, final designs, dimensions, and orders are submitted in a timely manner adhering to deadlines •Raising purchase orders •Invoicing •Arranging and booking team support services, for example travel, accommodation, expenses etc •Creating and monitoring Events project schedules Research: •Conducting research for each project to identify organiser requirements and deadlines •Assisting Project Manager with research into giveaways, new suppliers and materials, etc. Client liaison: •Note taking during client meetings, conference calls and project meetings – on occasion, involving meetings at client offices •Liaising with clients regarding stand requirements such as electrics, Health and Safety, catering requirements, etc. •Liaising with clients regarding product/collateral collections and shipping. Supplier liaison: •Note taking during supplier meetings, conference calls and project meetings •Drafting simple scope of work/briefing documents for suppliers Other: •Assisting the Project Manager in preparations/collation of information for meetings etc. •Occasionally you will be required to spend time on site to support the team in delivering events which may require travel and overnight accommodation. •Ad hoc management of smaller clients as required by the business. •Ad hoc management of internal projects. What will I need? We are a people focused business, consequently, we are looking for candidates who are comfortable with both clients and suppliers. You will have excellent communication skills as well as being a great administrator with strong organisational skills. The ideal candidate will also have good Microsoft Office skills and be a team player. This is an exciting opportunity that will require you to have an awareness of how to work with international clients and suppliers in multiple time zones.

The Package

And in return… As well as our outstanding training and progression, you can also expect: •25 days’ holiday, increasing to 29 after 2 years’ service (not including Bank holidays) •Medical cash plan – including employee assist programme, contributions to dental, optical, physio etc •Company pension scheme •Outstanding training and progression •Refer a friend scheme •Staff social events •Early Fridays finishes in the summer •Company Christmas closure •Long service awards •Cycle to work scheme •Corporate gym membership discounts

The Agency

A little about us…

At Bray Leino Events ( we create world-class Live Events and Exhibitions. We’ve been doing it for over 30 years.

Many agencies claim to do both, but only really do one and dabble in the other. Bray Leino Events started out as two separate entities, building a strong heritage in each discipline, before coming together to offer a complete and integrated solution to our clients.

We are international and growing – with over 350 employees in 8 locations across the UK, Singapore, Shanghai, Kuala Lumpur and Chicago.
We have the best people, in-house, who work with our clients as an extension of their team to exceed expectations every time.

We have an exciting opportunity for an Events Project Co-ordinator to be based in our Midlands office, just outside of Stratford upon Avon in a converted barn with beautiful rural views!