United Kingdom-Derby: Supply of Undergraduate Prospectus Printing Services

Notice Abstract
The University is seeking tenders from suppliers for the production and delivery of its Undergraduate Prospectus for 2019 in accordance with the specification. There are additional options to extend the contract on an annual basis to provide the printing services for the 2020, 2021 and 2022 Undergraduate Prospectuses.

Notice Details
Contract notice
Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity
I.1) Name and addresses
University of Derby

Kedleston Road

Derby

DE22 1GB

UK

Contact person: Anna Salt

E-mail: a.salt@derby.ac.uk

NUTS: UKF11

Internet address(es)

Main address: http://www.derby.ac.uk

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.delta-esourcing.com/tenders/UK-UK-Derby:-Printed-matter-and-related-products./C9KMA3AJNP


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.delta-esourcing.com/tenders/UK-title/C9KMA3AJNP


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority
Body governed by public law

I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Undergraduate Prospectus Printing Services

Reference number: PROC AS ITT/029

II.1.2) Main CPV code
22000000


II.1.3) Type of contract
Services

II.1.4) Short description
The University is seeking tenders from suppliers for the production and delivery of its Undergraduate Prospectus for 2019 in accordance with the specification. There are additional options to extend the contract on an annual basis to provide the printing services for the 2020, 2021 and 2022 Undergraduate Prospectuses.

II.1.5) Estimated total value
Value excluding VAT: 185 000.00 GBP

II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description
II.2.3) Place of performance
NUTS code:

UKF11


Main site or place of performance:

Derby

II.2.4) Description of the procurement
The University requires a single Contractor to undertake the printing, fulfilment and delivery services due to the time restrictions and importance of the requirement.

The Contractor will be required to store print runs and use for fulfilment and further deliveries as required and called-off by the University.

The University requires 35 400 copies of the 2019 Under-Graduate prospectus to be provided in 2 runs, as detailed below:

— 1st run 19 000 to be delivered by 22.2.2019 at the very latest,

— 2nd run 16 400 to be delivered 26.7.2019 at the very latest.

The Contractor’s fulfilment service must include the following:

— clear and accurate stock monitoring and reporting system to enable accurate forecasting and timely reprinting if necessary. Including emailed weekly reports from the Contractor to nominated University staff,

— must be turned around within 48 hours of the Contractor receiving the data (example shown at figure 1 of 7.3 in the specification) from the University,

— the Contractor’s system must be compatible with the University’s current data format (please see figure 1 included in 7.3 in the specification). This file is generated by the University 3 times a week and posted to a SFTP.

Artwork to be adjusted by supplier for any “bottle and creep” to allow for spine and spreads within book. Artwork scheduled must be available by 25.1.2019.

Hard copy examples of previous work (prospectuses) undertaken of a similar specification to this job will be required as part of your tender response and, must be submitted within 3 working days of the Tender Return Date.

Due to the requirement for the Contractor to provide cover letters and post out to individual addresses, data must be managed securely. The University will provide the Contractor with secure access to its secure portal. The Contractor must be GDPR compliant and provide details of how you will ensure any data resulting from this Contract will be managed securely in your tender response.

The KPIs required by the University are as follows:

— provision of weekly, or other frequency required by the University, fulfilment reports,

— schedule of works adhered to and print run timescales fully met,

— invoices issued correctly in line with the requirements detailed in the specification,

— the named account manager and any other staff from the supplier or its sub-contractors, as required, to attend review meetings with University staff on site at the University of Derby to review operational and contract performance.

The Contract Period is 1 year with options to extend for a further 2 12-month periods.

This contract will not be divided into lots, as the nature of the requirement is such that it cannot be fragmented. The University has a single requirement for reasons of efficiency and resource implications.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value
Value excluding VAT: 185 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No

II.2.11) Information about options
Options: Yes

Description of options:

Options to extend beyond the initial contract period for an additional 2 12-month periods.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 21/11/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders
Date: 21/11/2018

Local time: 12:00

Place:

University of Derby

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No

VI.2) Information about electronic workflows
Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Printed-matter-and-related-products./C9KMA3AJNP

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/C9KMA3AJNP

GO Reference: GO-20181019-PRO-13404150

VI.4) Procedures for review
VI.4.1) Review body
Financial Controller

Finance Department, University of Derby, Kedleston Road

Derby

DE22 1GB

UK

VI.5) Date of dispatch of this notice
19/10/2018