United Kingdom-Kenilworth: Overseas Stand Build Requirements

Notice Abstract
AHDB are looking for a supplier to deliver overseas stand build requirements. The Framework Agreement with a single provider will be for 2 years with the option to extend for a further 2 periods of 12 months each. The agreement will commence April 2019 (due to lead time), with the first build being for Fruit Logistica, held in Berlin in February 2020. Potato Europe rotates between Germany, Belgium, France or the Netherlands. Communication in these countries is vital, and therefore we are looking for a team who can preferably communicate in verbal English, French and German, although this is not a pass/fail requirement. Budgets are tight (approx 45 000 GBP per event) There will be a break clause after each year.

Notice Details
Contract notice
Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity
I.1) Name and addresses
AHDB

Stoneleigh Park

Kenilworth, Warwickshire

CV8 2TL

UK

Contact person: Sarah Jackson

Telephone: +44 2476478871

E-mail: sarah.jackson@ahdb.org.uk

NUTS: UKG13

Internet address(es)

Main address: http://www.ahdb.org.uk

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.defra.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.defra.bravosolution.co.uk


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority
Body governed by public law

I.5) Main activity
Other: Agriculture and Horticulture

Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Potato Europe and Fruit Logistica Overseas Stand Build Requirements

Reference number: 2018-305

II.1.2) Main CPV code
39154100


II.1.3) Type of contract
Services

II.1.4) Short description
AHDB are looking for a supplier to deliver overseas stand build requirements. The Framework Agreement with a single provider will be for 2 years with the option to extend for a further 2 periods of 12 months each. The agreement will commence April 2019 (due to lead time), with the first build being for Fruit Logistica, held in Berlin in February 2020. Potato Europe rotates between Germany, Belgium, France or the Netherlands. Communication in these countries is vital, and therefore we are looking for a team who can preferably communicate in verbal English, French and German, although this is not a pass/fail requirement. Budgets are tight (approx 45 000 GBP per event) There will be a break clause after each year.

II.1.5) Estimated total value
Value excluding VAT: 360 000.00 GBP

II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description
II.2.3) Place of performance
NUTS code:

00


Main site or place of performance:

Germany, France, Netherlands and Belgium

II.2.4) Description of the procurement
AHDB Potatoes usually takes a large stand space (150 m2 approx.) in the centre of the trade stand marquee on hard standing flooring and has traditionally exhibited alongside industry co-exhibitors on an approx. 150 m2 island space. The co-exhibitor stands usually take the form of individual clearly identifiable areas (eg: “Pods”, or branded walled areas) on the main stand, to enable our industry to display their own branding and products, whilst simultaneously being close to the communal stand hospitality and meetings areas. For both events, we are seeking a supplier who can supply and provide us with an innovative, attractive and functional stand design (including ancillary services). The stands need to be open and welcoming for visitors and also function well for the exhibitors in terms of messaging, branding, hospitality, meeting space, comfort and sufficient and efficient storage.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value
Value excluding VAT: 360 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start: 01/04/2019

End: 31/03/2023

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No

II.2.11) Information about options
Options: No

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.

IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 18/01/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders
Date: 18/01/2019

Local time: 13:00

Place:

AHDB HQ

Stoneleigh Park

Kenilworth

Warwickshire

CV8 2TL

Information about authorised persons and opening procedure:

Procurement Managers.

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No

VI.2) Information about electronic workflows
Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review
VI.4.1) Review body
AHDB

Stoneleigh Park

Kenilworth, Warwickshire

CV8 2TL

UK

E-mail: procurement@ahdb.org.uk

Internet address(es)

URL: http://www.ahdb.org.uk

VI.4.2) Body responsible for mediation procedures
AHDB

Stoneleigh Park

Kenilworth, Warwickshire

CV8 2TL

UK

E-mail: procurement@ahdb.org.uk

Internet address(es)

URL: http://www.ahdb.org.uk

VI.4.4) Service from which information about the review procedure may be obtained
AHDB

Stoneleigh Park

Kenilworth, Warwickshire

CV8 2TL

UK

E-mail: procurement@ahdb.org.uk

VI.5) Date of dispatch of this notice
09/11/2018