United Kingdom-London: Discretionary Mutual Management Services

Notice Abstract
The FRIC is interested in hearing from suppliers who would be able to provide management services to their discretionary mutual. The mutual would be run on a day to day basis by professional managers appointed by the mutual. They will be required to meet all the necessary professional requirements of the Financial Conduct Authority and would also bring experience and specialist market knowledge as well as providing actuarial services to financial modelling and claims management. Please log in to the Intend portal and search for the contract reference number: EX13114 under “Tenders” and “Current”.

Notice Details
Contract notice
Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity
I.1) Name and addresses
Fire and Rescue Indemnity Company Limited

7, Maltings Place, 169 Tower Bridge Road

London

SE1 3JB

UK

Contact person: Procurement Support Team

Telephone: +44 1962832323

E-mail: procurement.support@hants.gov.uk

NUTS: UKI4

Internet address(es)

Main address: http://www.fric.org.uk/

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/hampshire/aspx/Home


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority
Body governed by public law

I.5) Main activity
Public order and safety

Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Discretionary Mutual Management Services

Reference number: EX13114

II.1.2) Main CPV code
66510000


II.1.3) Type of contract
Services

II.1.4) Short description
The FRIC is interested in hearing from suppliers who would be able to provide management services to their discretionary mutual. The mutual would be run on a day to day basis by professional managers appointed by the mutual. They will be required to meet all the necessary professional requirements of the Financial Conduct Authority and would also bring experience and specialist market knowledge as well as providing actuarial services to financial modelling and claims management. Please log in to the Intend portal and search for the contract reference number: EX13114 under “Tenders” and “Current”.

II.1.5) Estimated total value
Value excluding VAT: 10 000 000.00 GBP

II.1.6) Information about lots
This contract is divided into lots: No

II.2) Description
II.2.2) Additional CPV code(s)
66516500

66514100

66514110

66517300

66518300

II.2.3) Place of performance
NUTS code:

UKI4


Main site or place of performance:

Across the United Kingdom.

II.2.4) Description of the procurement
Provision of Discretionary Mutual Management Services to the Fire and Rescue Indemnity Company Ltd.

Including but not limited to:

— executive management,

— programme optimisation,

— underwriting and operations,

— protection programme (excess and aggregate insurances),

— claims,

— finance,

— IT (enabling and supporting the other service components),

— governance, legal, regulatory and compliance,

— operational actuarial,

— independent actuarial,

— marketing (mutual membership),

— risk management,

— resilience and business continuity,

— pool risk register.

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value
Value excluding VAT: 10 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 115

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No

II.2.11) Information about options
Options: Yes

Description of options:

The FRIC is a Discretionary Mutual established by 9 Fire Authority members in 2015. The company provides risk protection on a shared liability basis for member fire and rescue authorities and manages claims. All of the company’s activities are provided through this outsourced arrangement with the exception of the Directors who comprises staff of member fire and rescue authorities with one independent director who is also the current Chair. From April 2019 there will be eleven member authorities with a further authority joining in April 2020. Other fire and rescue authorities are expected to join FRIC over the period of the contract.

The Contract is due to commence on 1.4.2019. The contract will be for an initial term of three years seven months with the option to extend two further 3 year periods. i.e.: 1.4.19 — 31.10.2022 is the initial term. The first 7 months of the contract are a transition period to allow the contractor to mobilise so that they are able to perform the full range of services required from 1.11.2019. If the first extension period is granted, this will be for 3 years 1.11.2022 — 31.10.2025. If the second extension period is granted, this will be for a further 3 years 1.11.2025 — 31.10.2028. The contract duration is for a maximum of 9 years 7 months ending 31.10.2028.

At present the Authorities incorporated into the FRIC Organisation are as follows: Hampshire, Cambridgeshire, Royal Berkshire, Essex,Kent, Cheshire, Devon and Somerset, Bedfordshire, Leicestershire. The number of Authorities incorporated into the FRIC Organisation may increase or decrease throughout the duration of the contract. At the time of Contract Award, it is anticipated that FRIC’s members will include the following; Avon Fire Authority (from April 2020), Bedfordshire Fire and Rescue Authority, Buckinghamshire and Milton Keynes Fire Authority, Cambridgeshire and Peterborough Fire Authority, Cheshire Fire Authority, Devon and Somerset Fire and Rescue Authority, East Sussex Fire Authority, Essex Police, Fire and Crime Commissioner Fire and Rescue Authority, Hampshire Fire and Rescue Authority, Kent and Medway Fire and Rescue Authority, Leicester, Leicestershire and Rutland Combined Fire Authority, Royal Berkshire Fire Authority.

It is expected that the number of member authorities will continue to grow beyond 2020. Claims volumes will increase and the volume of risk management activity will also increase as projects will become more complex as they apply across a greater number of member authorities. There will also be an impact on the protection programme as this will need to expand to provide cover for increases in the membership.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015 and set out in the tender documentation.

III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the procurement documentation.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:

2018/S 221-505824

IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 07/02/2019

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted
EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders
Date: 07/02/2019

Local time: 17:01

Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No

VI.2) Information about electronic workflows
Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales

London

UK

VI.4.2) Body responsible for mediation procedures
Not applicable

Not applicable

UK

VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum ten (10) calendar days standstill period at the point that information on the conclusion of the Contract is communicated to all tenderers. This period allows any unsuccessful tenderer(s) to seek further debriefing information from the Contracting Authority before the conclusion of the Contract. Such additional information should be requested from the address at I.1 of this notice. If an appeal regarding the conclusion of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.

VI.4.4) Service from which information about the review procedure may be obtained
Not applicable

Not applicable

UK

VI.5) Date of dispatch of this notice
05/01/2019