HR Administrator

Job description

Human Resources:

Imagination has small HR teams who provide generalist HR services. The EMEA team cover all aspects of HR, diversity, delivery of development initiatives and recruitment. The team work collaboratively together, and partners with our internal clients, to ensure smooth integration of HR initiatives into Imagination.

Role Overview:

Deliver proactive HR admin support to the broader HR team. Carrying out specific database management and on-boarding processes under the guidance of HR colleagues, ensuring compliance with company policies, procedures and employment legislation.

Detailed responsibilities:

Maintaining the HR database. Initially under the guidance of the HR Advisor, input data for new joiners, annual updates for pay review and benefit renewals, running reports.

Data input and administration for all people related matters on Maconomy (Imagination’s finance/business management system), e.g. start/leave dates, user record admin, holiday entitlement, ad hoc timesheet correction admin, etc.

Preparation and issue of HR related correspondence for Employees Offer letters, contracts other joiner/offer pack related literature (for permanent employees and small numbers of fixed-term PAYE employees.

Checking authority to work in the UK and compliance with Immigration/Visa monitoring requirements.

Reference collection process

Monitor freelancer authorisations and ensure all freelancers are issued with the correct Contract of Engagement in line with IR35 regulations.

Initiating HR administration process forms and ensuring appropriate sign off.

Ensure files (paper and electronic) are maintained in accordance with Data Protection regulations.

Assisting the Head of HR and broader HR team generally in the development and implementation of various HR initiatives or ad hoc requirements including recruitment, development, benefits provision etc.

Support the HR Advisor on ensuring compliance with company policies and procedures, for example (but not limited to) ISO documentation, information security training.

Support and participate in the establishment of Imagination’s DE&I activities, working with internal stakeholders and external partners as required.

Provide admin support in recruitment for the wider HR team, including: developing job descriptions, adverts, using direct hire tools, scheduling interviews, making offers, compiling offer packs (with support from Senior Recruitment Manager).

Experience and skills required:

Ideally some relevant experience in an administrative role, preferably in HR. Keen to develop their career in HR.

Creative agency experience preferred or experience working in organisations with a strong client service/customer service culture.

Ideally educated to degree level or with equivalent level of experience (potential for longer term HR/CIPD training support available).

Microsoft Word & Excel – excellent; must be able to run merges, manipulate and collate data.

PowerPoint – basic skills useful.

Knowledge of databases – must understand their importance in the HR function and their capabilities.

Exceptional integrity, approachable, discreet.

Proactive, must be very organised, efficient, accurate and detail oriented
Used to managing multiple deadlines.

The Package

Please find below details on Imagination’s flexible benefits, total rewards statement and pension platform that enables employees to choose their own combination of benefits to best suit their lifestyles.

The suite of benefits available as follows:

Pension – Plan provided by Hargreaves Lansdown. Contributory scheme using salary sacrifice. Initial contributions start at 5% with the Company’s contribution rising over time. Employees can immediately join the scheme or after 3 months via automatic enrollment.

Vitality Health - Private Medical Insurance. The Company will cover employee’s premium/membership into the scheme. It can be extended to cover family and dependents at your own cost. Excess £250 per year. Annual outpatient cover is unlimited. Medical history disregarded. Eligibility after 52 weeks service, but employees can enjoy this benefit sooner providing they fund their own premiums.

Life Assurance Cover – Company paid life policy. Employee cover is 4 x basic salary. Eligible after 52 weeks service.

Permanent Health Insurance - An income protection scheme which is invaluable in the event of long term illness or injury. Eligibility after 52 weeks service.

Bonus - Imagination operates a non-contractual discretionary profit related bonus scheme. To be considered, employees must have 9 months service before the end of the Imagination Financial year (August).

Annual Leave – Current entitlement is 25 days and 3 days leave must be taken between Christmas and New Year when the office closes. Holiday year operates from September to August.

Voluntary flexible benefits
Cycle Scheme
Gym Membership
Dental Insurance
Health Cash Plan
Health Screening
Home Technology
Retail vouchers
Virgin Experience Days
Fund & Share Account
Cash ISA , Stock & Shares ISA
Travel Season ticket loans
On-Site Gym
Subsidised Café
Annual Flu vaccinations & Eye Tests

Hybrid Working - 3 days in the office (Monday, Wednesday and Thursday) and 2 days working from home (Tuesday and Friday)

The Agency


Imagination is an experience design company founded on the principle of Independent Creativity.

Independent of mind, spirit and action, we remain free to find the right answers to our clients’ strategic, creative challenges.

We build strategies, develop ideas and deliver at scale, creating experiences that change the status quo for some of the world’s most exciting brands - across our core offers of Consulting, Destinations, Content and Live.

To get to groundbreaking ideas, we start with unexpected combinations. Research shows that the greatest accelerator of creativity is the diversity of talent in the team, and we actively recruit for unique individuals who embody our core beliefs and demonstrate the behaviours that underpin Independent Creativity. See our full DE&I statement on our website.

Our core beliefs

We believe curiosity is the root of original insights and ideas... so we look at the world with fresh eyes, we experiment, invent and up-end conventions

We believe rigour results in better choices... so we ask precise, provocative questions

We believe bravery tames the unknown... so we demand ambition, confident that together we can meet ‘never been done before challenges’

We believe respect builds stronger teams and continued success... so we recognise the uniqueness and unique potential in each individual, we are accountable to each other, we play as a team