Partnerships Project Manager

Job description

Role Overview: 
As the Project Manager within the Partnerships team at Hearts & Science, your main responsibility will be actively project managing the partnerships outputs and campaigns for our clients.

You’ll be the key point of contact between clients and media partners as well as internal stakeholders, and will be in charge of ensuring that all elements of the delivery of campaigns are managed centrally including management of plans, content and approvals, administration, status meetings and reporting as well as financial reconciliation and management. You’ll develop excellent relationships with clients and partners to make sure that campaigns run to a specific and detailed timeline and are activated on time and successfully.

Please note that this is a Project Management role. An important and key part of the role is to support and assist the partnerships team, with the primary function being to activate and project manage the partnerships that the team work to get approved by our clients.

Responsibilities include:
Liaising with both internal & external production and ad ops teams to ensure we put in place clear and realistic project timelines for our partnerships.

Conducting kick off meetings and regular status meetings for our projects.

Overseeing and managing the media plans and approvals processes and maintaining clear, up to date administrative documents.

Managing media partners to ensure projects are being delivered and any issues dealt with efficiently and successfully for our clients.

Making sure all bookings, approvals, tracking and reconciling of plans and financial processes are adhered to and managed within the agency process and framework.

Producing the partnership sales material, sometimes in its entirety and sometimes with supporting team/s, always at market leading standards
Delivering regular reports and updates to all stakeholders on campaigns including the production of post campaign presentations.

Liaising with clients, creative agencies, compliance, legal, production, marketing & client teams.

Skills & Experience:
Strong previous experience in a similar role (essential)

Demonstrable project management skills.

A relationship builder.

Excellent attention to detail.

Ability to present yourself and communicate professionally in all of your encounters with media owners, clients and other colleagues.

A keen interest in creative media and desire to learn about the full media landscape and the future potential of media partnerships.

A collaborator with good communication skills who is happy to interact with all parts of the business including client teams, activation, ad ops, finance as well as media partners and other key client agencies.

The Package

We have an extensive benefits package including:

Flexible working hours / remote working options

27 days holiday + UK bank holidays (and holiday trading options)

A range of benefits on completion of your probation period – health, pension, gym

Access to options benefits – childcare vouchers, cycle to work scheme, season ticket loans

In house training programme at Hearts

Access to training and development through our IPA membership

Access to training and development through Omnicom

Social perks – annual summer and Xmas party, Friday drinks and a day off for your birthday!

The Agency

Hearts & Science

We’re an agency fit for the future.

Built in the digital age with agility at our core, our DNA is different from your ordinary media agency. Our people bring to life our values of challenging conventions, celebrating difference, collaboration and positivity.

A central pillar of creating an agency Fit For the Future is making decisions that benefit our people, our agency, our partners and our clients both today and tomorrow. In media terms this means total transparency, over-and-above data governance, ethical media practices and thinking both long and short.

In relation to our culture and our talent, Fit for the Future @ Hearts plays out in 3 ways:

1) Future proofing careers

2) Creating a Diverse and Inclusive Workforce

3) Embracing Sustainability